In today's fast-paced digital workplaces, project coordination has become more challenging than ever. As teams grow and operate remotely, keeping everyone aligned on who’s doing what, by when, and how is no small feat.

That’s exactly why we built Proma AI — an intelligent project management system that automates task assignment and notifications using AI.

Here’s how it works, and why it changes everything.

🚦The Old Way: Manual, Repetitive, and Prone to Error

Let’s face it: traditional project management relies heavily on human intervention. Managers spend hours:

Manually assigning tasks

Chasing status updates

Sending reminders via email or chat

Updating sheets or boards to reflect progress

The result? Wasted time, constant confusion, and missed deadlines — especially when projects scale.

🤖 The Proma Way: Intelligent, Automated, and Role-Aware

Proma AI flips the script by making the system work for you — not the other way around.

Here’s how Proma’s AI-driven task assignment works:

• When a new project is created, the Sales team submits it once via chat or form.

• Proma automatically converts that input into structured task briefs.

• It then assigns each task to the most suitable team member, based on role, skill, and current workload.

• No manual mapping. No handover chaos.

Every team member receives automated notifications — both in-app and via email — so they’re instantly in the loop without having to check multiple tools.

✉️ Why AI Notifications Matter

• Proma doesn’t just assign — it keeps everyone updated:

• Team members get notified when a task is assigned, updated, or overdue.

• Project managers can view real-time updates without chasing anyone.

• Notifications are personalized and role-specific, cutting out irrelevant noise.

The result? Fewer meetings, fewer messages, and more clarity.

⚙️ Smart Prioritization Built In

What sets Proma apart is not just automation, but context-aware prioritization. Tasks aren’t just dumped on people — they’re ranked intelligently based on deadlines, urgency, and each person’s task load.

Your team never feels overwhelmed, and nothing slips through the cracks.

📈 The Outcome: More Work Done, Less Managing Required

With Proma AI:

• Your project managers can finally stop micromanaging.

• Your team members know exactly what’s expected — without needing hand-holding.

• Your workflow becomes smarter, faster, and scalable.

• No more messy spreadsheets, endless follow-ups, or misaligned teams.

👋 Ready to Work Smarter?

If you’re tired of managing tasks manually and want your team to stay on top of projects — without you chasing them — it’s time to try Proma AI.

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